Workplace policies establish boundaries for acceptable behavior and guidelines for best practices in certain work situations. They offer clear communication to your employees as to how you expect them to act. Policies also contribute to the overall culture of the workplace, because they instill norms and values.
Introducing HR policies and procedures enables companies to develop a fair and consistent approach to managing their staff. Not all policies will be relevant to all companies. Some may be needed to comply with legal requirements: for example, employers are required to issue a disciplinary and grievance policy to all employees. Others are needed to promote good practice within the company.
It is important to understand that policies need to be reviewed and updated regularly in order to comply with legal requirements and to cope with changing circumstances as companies grow and develop.
We can look at a wide range of policies and processes you may want to consider for your company.
What’s required by law?
If an employer has five or more employees, a written Health & Safety Policy is mandatory. This policy deals with a number of health and safety workplace issues, including accident reporting and what to do in case of a fire. The policy must set out the employer’s commitment to reduce risks and observe legal duties relevant to the workplace and its business. It will also set out what employees’ duties are in relation to health and safety and how they can meet these obligations.
The Data Protection Act 2018 (DPA), the main legislation implementing the General Data Protection Regulations (GDPR) in the UK, requires employers to comply with the principles for Processing personal data, including being transparent and providing information to employees about personal data and how it is used. Employers can meet this obligation by providing a privacy notice when an employee starts work and by having a Data Protection and Security Policy in place.